AllOverviewUni|e-Invoicing, the Electronic Invoicing Solution (powered by Impact S.A.), consists of two (2) basic components, the Electronic Archiving and the Electronic Transmission Systems. Electronic Archiving: The Electronic Archiving System (Archiving Connect) is an integrated solution for incoming and outgoing invoices in general (invoices, delivery notes, etc.) which is compatible with any tax device of ERP system in place. The Electronic Archiving System stores every invoice being printed or being received from a supplier. Electronic Transmission: Electronic Transmission is a Service which aims to transmit the invoices being issued by a Company to another one. The invoice transmission procedure starts when the Electronic Archiving System uploads a specific document to the Service related to a specific recipient. Once the invoice is received by the Service, an automated notification mechanism is being activated which informs the recipient that an invoice is waiting for his company plus the issuer regarding the delivery status of each invoice sent. The Electronic Transmission Service is a community where a large number of companies sends and receives on a daily basis a big number of invoices. After many years of development, the New Generation of Electronic Transmission Service (Paperless Connect) it is not just a delivery service but the central point being used by the enterprises to exchange invoices. It is a business network to promote the Electronic Invoicing “message” to the enterprises which will tend to grow fast by getting advantage of all the other well-known business networks like LinkedIn. Complementary, with the adoption of Electronic Invoicing an enterprise could gain a serious cost reduction (up to 60%) regarding the cost of the traditional invoicing process. The areas being affected are as follows: Printer Consumables & Operation Archiving Infrastructure, Invoices Archiving & Retrieval Process Preparation, Postal Services & Management Finally, the significant improvement of the way your business operates in conjunction with a much faster service for your customers and partners is a quality improvement that cannot be measured easily by any ROI. Nevertheless, such a solution offers the basis for faster transactions contributing substantially in favor of entrepreneurship and therefore it is highly recommended. FeaturesThe Paperless Connect Service (powered by Impact S.A.) is a complete and secure Electronic Transmission Service which eliminates invoice printing as physical documents. It is recommended for electronic invoicing exchange between companies and it is fully compliant with the related Greek legislation [Government Gazette B 380/21.3.2006 (DECISION 1049)] serving both incoming and outgoing invoices of the enterprise. e-Invoicing Transmission procedure Among a large number of features included, we list an indicative set of them as follows: Automated Invoice Transmission (a.txt, b.txt and PDF) from the archiving system to the transmission service. Invoice Receipt from Suppliers The system is able to receive invoices among other type of supplier’s documents. Automated Notifications to customers (recipients) regarding the invoices sent. Automated User Creation (Recipients) The Transmission Service is able to receive information from the archiving server so that the invoice recipients accounts (username / password) on the Service are created in an automated way. Invoice Transmission Monitor – Automated Notifications to issuers and recipients. The invoice issuer knows about the time the recipient enters the transmission portal to open / download an invoice either by automated reports sent or by entering the portal. Secure Network Access to Electornic Invoices Access to the electronic invoices through the related web portal. The invoice recipient is able to access all the invoices sent to his enterprise within the last two (2) months. Then, he can print them or store them locally for any future use. Attached Files Ability to attach additional files per invoice transmission. Fully Integrated with EDI Paperless Connectas part of the Connect Platform is fully integrated with EDI for the electronic exchange of invoice data between enterprises. Connect Platform EDI component is a very sophisticated part of the platform which ensures a successful connection and data exchange between different ERP installations. Extend your Business Network Easy search for enterprises that already exchange invoices and invite them electronically via Paperless Connect platform to join your network. Connect to an Enterprise via a Simple Request Ability to connect with an enterprise using an automated mechanism provided by Paperless Connect platform which notifies the specific person related with the electronic invoicing issues for an enterprise, that you wish to exchange specific type of invoices with them. Access to a Fast-growing Business Network The enterprises subscribed to Paperless Connect Service are having access to a fast-growing business network of companies that they have already exchanged invoices and they are also willing to extend their paperless business with other companies. Connection Requests Ability to send specific requests to the right people from Customers or Suppliers in order to successfully exchange invoices. PricingWith Uni|e-Invoicing service, organizations can save up to ~80% of the costs relevant to invoice management and archiving. Uni|e-invoicing is offered as a subscription with a very low fee per invoice. Please fill in the form to receive a quote.
